Updated 1/9/2023


RESOURCES FOR BUDGET PREPARATION: Exploration, Launch, Transition Summer

General guidelines: Where do you want to go, how will you get there, what will you do there, where will you stay?   Write down all the costs you expect to incur.  If your projected costs exceed the funds you have available, propose them anyway so we can see what you expect your project to truly cost.  (However, we will not increase the funds you receive from the Program.)

Allowable expenses:

  • Food in US $125/week
  • Mileage in US $.655/mile
  • Airline tickets, campground fees, required immunizations, visa fees
  • Rent while doing fundable activity
  • Relevant supplies like art supplies, books
  • Program fees (e.g., Projects Abroad)

We won't cover:

  • Purchases of equipment that can be rented (e.g., video cameras, camping equipment)
  • Compensating others (e.g., research participants)
  • Clothes or shoes

Here are some budget resources--a worksheet and three samples. Summer Budget Worksheet 2023    sample1     sample2   sample 3

Budget Your Trip
Legal Nomads - Budgeting
Move Hub - Living Costs
Nerd Wallet - Cost of Living Calculator
Expatistan - Cost of Living Index
Lonely Planet – Destination Guides
Lonely Planet – Exchange/Travel Tips
Washington DC living expenses


END OF SUMMER 2021: Update, Reflect, Evaluate

At the end of every Robertson Summer,  Scholars update, reflect, and evaluate.  These steps help each Scholar come to a deeper understanding of the experience, provide critically important information to the Program about the leadership journeys of Scholars, and furthers our shared community of learning.

What have we learned so far about Summer 2022?   110 Robertsons participated in a Summer in 2022.  The 71 who completed an End of Summer Survey shared helpful feedback.  We hope these early findings are interesting!  Next step, reflections!


Update Summers info in Robertson Connect by 8/15/2022. These  instructions were shared in Bulletin 7/21/2022 and 8/4/2022


End of Summer Surveys were shared over email


ALL scholars traveling domestically and internationally have access to this policy

  1. Print the CHUBB medical insurance one-pager and carry it with you! Take a photo of it!  Have this info at all times!
  2. Understand what is and is not covered by reading the full policy.  The "exclusions" start on page 14 --including injuries from scuba diving, mountain climbing, and water skiing
  3. Review and understand the CHUBB medical policy  for domestic travel
  4. Review and understand the CHUBB medical policy  for international travel


INTERNATIONAL TRAVEL:  NOTE: Changes To Duke's Global Travel Policy And Restricted Regions List governing ALL Robertson Scholars traveling internationally

Requirements for All Scholars:

  1. Review the following resources & determine if your intended destination is safe
    a. Duke’s International Travel Policy
    b. Duke's Restricted Regions List
    If your proposed destination appears on either of these lists, notify Vicki right away.
  2. If you are traveling internationally, register your trip here (be sure to include Vicki as a person to be notified of your registration)

Required for All Exploration, Launch, and Transition Scholars traveling internationally:

  1. Research health/medical issues for intended destinations using the CDC Website
  2. Check Entry/Exit Requirements for destinations on the State Department website
  3. When you register with Duke as directed, you will have access to Duke International SOS resources:
    1. Read the ISOS Overview
    2. Print and carry the ISOS Card

Recommended for All Exploration, Launch, and Transition Scholars traveling internationally

  1. Check out the State Department Site for Student Travelers
  2. Enroll in the State Department's Smart Traveler Enrollment Program (STEP)
  3. Register with the US Embassy at your destination
  4. Take advantage of the travel guides in the UNC office
  5. Develop a communication plan to keep people informed of your whereabouts
  6. Keep The Program in the loop as much as you want




Here are some options for finding for mental health care during your Robertson Summer.

  • If you are already a client with Duke or UNC CAPS (Counseling & Psychological Services) OR an external provider:
    • Reach out to your provider directly for information on services in your summer location or about continuing care via Skype.
  • If you are interested in receiving mental health services but do not have a mental health provider at this time:
    • Reach out to your insurance provider directly by calling the number on the back of your card or through your company’s online portal. Ask for referrals to providers in your summer location.
    • Email Lia Gilmore (liadainn.gilmore@duke.edu), CAPS Referral Coordinator at Duke (using your Duke University email and DUID) for information about providers at your Community Summer Site.
    • Check out Psychologytoday.com or wellness.com to search for mental health providers by location, insurance, and approach.

Below are some nontraditional options that other Scholars have found helpful. It’s not a comprehensive list, but these have helped students move in the right direction with mental health.

BetterHelp: This app matches you with a licensed counselor for a long-term or short-term counseling relationship over the Internet. You can write in messages and receive answers, and schedule a phone call or video session. $40 – $70 a week.

Talkspace: Another app that matches you with a licensed counselor to reach out to 1-2 times a day, with the ability to add a video chat. Begins at $49 a week.

7Cups*: The free version of this app connects you to caring listeners (who aren’t professionals) for emotional support. The paid version (with professionals) starts at $33/week.

What’s Up?*: This app uses Cognitive Behavioral Therapy (CBT) and Acceptance Commitment Therapy (ACT) methods and gives you strategies to ground yourself and cope.

Mood Kit*: Uses a foundation of Cognitive Behavioral Therapy (CBT) and provides users with over 200 mood improvement activities.

*= Not a professional healthcare provider.



RISK MANAGEMENT--will be updated for 2022
All scholars on a Robertson Summer must complete at least two forms electronically--the Permission for Emergency Treatement and an Assumption of Risk form

  1. Review this  memo about Assumption of Risk forms
  2. All Scholars will provide this information electronically  Here's a sample
  3. You will provide this information  electronically only if you will be in the US for part of your summer   Here's a sample
  4. You will provide this information electronically only if you will be traveling internationally for part of your summer      Here's a sample